We’ve all been there. The office copier has inexplicably decided it’s no longer up to the task of completing a major job that is only half complete. With a delivery deadline hours away, frustrated IT experts struggle vainly in a futile attempt to resolve the issue. Time wasted, money wasted, a deadline missed. What’s the best way to avoid this scenario? Many successful businesses rely on managed print services.
How Does Print Management Help?
Technologies have advanced and business needs keep changing. Because of this constant change, many companies operate with a printing environment that is a patchwork of printing and imaging devices that don’t “talk” to each other, and aren’t utilized, managed or serviced adequately. State-of-the-art machines are much more energy efficient, use less toner, can be integrated with existing equipment to make everything (and everybody) more productive.
Just outsourcing print management can save a business a significant amount of money. In fact, on average, companies save 30% of total hardcopy cost and free up 10% of their IT staff who were previously devoted to supporting printers by implementing a managed print services strategy.
How Does Print Management Work?
A reliable and expert managed print services vendor will first take a look at your print environment and then optimize its configuration and integration with all associated programs and devices. This helps reduce waste, downtime and headaches.
The vendor should also be able to remotely manage your printers and associated devices and networks. Remote management means that problems can be identified and fixed before anyone in your office even knows there is a problem.
With this level of integrated monitoring, office efficiency is increased tremendously. No longer does your IT group have to monitor printers, faxes, copiers and scanners. Gone is the need to track down various, separate vendors to fix problems and order supplies. Your business can now enjoy the simplicity of having one source for all of your document generation needs.
What Managed Print Services does Commonwealth Provide?
Commonwealth Digital Office Solutions conducts a thorough, up-front assessment to analyze your current printing infrastructure. We monitor, manage and optimize your total print output environment, end to end, regardless of printer brand. We proactively identify and solve potential printing problems and replenish supplies before employees are affected. Our proven track record in deploying managed print services anywhere in the world through a global network of highly skilled experts means that your employees can focus on your core business, and not on printer hassles.
Lower your costs, speed your workflow and increase your productivity. Commonwealth will manage your entire fleet and analyze document flows to increase productivity and to configure a custom solution to meet your needs. We will put all of your network connected devices under our We Care Program:
- Monitors every connected device on your network
- Automated service calls
- Automated supply ordering
- Automated meter reading
It’s an antiquated notion to think of document generation as being limited to just your printers and copiers. The best managed print services companies do more than just oversee your printers. For more information on what Commonwealth Digital Office Solutions can do to help you with print management, contact us today!